What is E-mail & its Features
Published by Jyoti Bhawani on July 27, 2009 – 11:35 amNo Comment
- It is literally an electronic transfer included, transmission of data, text, images, etc, from one terminal to the other. It allows the following facilities:
- Store and forward: They are held until they are requested by the recipient. Service can be used by either party at whatever time and on whatever day suits them.
- Copies can be sent automatically on a distribution list.
- The sender can be told when the recipient has read the message and immediate reply can be demanded
- Off line working-text can be prepared in advance of transmission and message can be saved for use within word processing documents.
- E-mail service included other facilities also.
- The facilities include-fax, telex, etc.
- E-mail can be between closed user groups
- E-mail provides for information input, transmission and output.
- E-mail can also be inter office electronic mail system.
- In addition to e-mail delivery system, it provides features like composing messages
- Text editing
- Message filing and retrieval
- Authentication of message
- Broadcasting of messages as per specified address
- Accounting, billing
- Security
- The software is user friendly and helps the user in preparing and distributing his name, date and time stamped to the message. The receiver is notified about the pending mails as soon as he logs in and the mails are displayed on his terminal with the senders name, date and the time of origin of the message. A permanent search stored record of the received message can also be maintained.
- The mail system provides for addition or deletion of messages and can maintain online file into which he can copy incoming mail for future searches on sender’s name, date and subject.
- The mail can be discarded after viewing on his terminal. Mails generally contain information in a format such as letter, memo, graph,etc.
- Same mail can be sent to many recipients at the same time.
- Many E-mail services Offer:
- Radio paging the page when there is an urgent message in the mail box
- Message translation e-mail can be translated in to the recipients native tongue.
- Courier service message placed by you on the email service can be copied and delivered by hand or mail. Email system has message creation, message transfer and post delivery processing.
- Use of Email:
- Business correspondence
- Memos, documents and internal reports can be generated and circulated within and outside organization
- Advantages:
- Messages can be sent at whatever the time of day suits the user
- Messages will be in recipients mailbox within minutes
- Delivery of the message can be confirmed
- Messages can be marked as ‘urgent’
- Copies can be automatically distributed to everyone on a distribution list
- Message can be read at user’s convenience
- Each message shows sender’s name, date and the subject, allowing the option of reading now or later.
- Reduces the volume of paper that is to be processed
- Online information services may also be available.
